[Lswtalk] Sidenote: Issues found while working on bylaws

[Howard L. Coy Jr.]

Two items. One, for whatever it is worth, I found a copy of Articles of
Incorporation rev. 10/22/08.

I also found a copy of the Reciprocal Borrowers Agreement signed by all.

Howard


On Wed, May 21, 2014 at 1:25 PM, Jessica Hutchings
<jhutchings at mcneese.edu>wrote:

> Hey everyone,
>
> Thank you for all of your nice comments! We'll get this all straightened
> out...onward and upward. : )
>
> Erin, I did not have to provide any documentation of our 501c3 status. I
> provided our tax ID number and some basic information about our
> organization and its accounting practices. And I believe that Linda,
> Howard, Mary Francis, and I all had background checks. I was surprised
> Howard's came back clean.
>
> I have no evidence in my drawer that we ever filed for or held the status.
> We've held our corporation status with the state faithfully for many years,
> but I just don't see anything else.
>
> Hope you're all having a nice day!
>
> Jessica
>
>
>
>
> ----- Original Message -----
> From: "Erin Chesnutt" <echesnut at beau.org>
> To: lswtalk at beau.org
> Sent: Wednesday, May 21, 2014 11:50:06 AM
> Subject: [Lswtalk] Sidenote:  Issues found while working on bylaws
>
> I spent a few hours this morning going through the many files hanging
> around here with any kind of LSW designation.  So far, I have found no
> mention of when we did file for 501(c)(3) status, only that we had the
> intention of doing so.  Our Articles of Incorporation make mention
> several times of the organization acting in accordance to laws
> pertaining to 501(c)(3)s, but never states that we held that status,
> ourselves.
>
> Having said that, I'm positive that there are still files around here
> that I've missed and I'll keep looking as I am able. In the meantime,
> aAre we certain that we ever actually filed and became exempt in the
> first place?   Jessica, did you have to show some sort of proof of that
> status in the process of becoming bonded, by chance?
>
> On a positive note, when I get the time (nice and non-committal,
> right?), I've got lots of documents to scan and upload to the server
> space we've cleared for LSW document digital archiving!
>
> Erin
>
>
> All,
> I got in touch with Rob who, among other things, told me that 501c(3)
> organizations are required to file an annual information return. Failure
> to do so for 3 consecutive years results in immediate revocation of
> 501(c)(3) status.
>
> I did a little digging based on this and found that our organization would
> be required to annually file Form 990-N which is an e-postcard, according
> to the IRS's description. More info on that here :
>
> http://www.irs.gov/Charities-&-Non-Profits/Annual-Electronic-Filing-Requirement-for-Small-Exempt-Organizations-Form-990-N-%28e-Postcard%29
>
> I used the Exempt Organization Select Check tool from IRS to see if we are
> still listed as a tax-exempt organization; I don't see our name on their
> list.  I also don't see our name on the revoked list, but I think that
> database only covers the past x years.
>
> Has someone been filing this and I'm just looking in the wrong places?
>
> If our status has, indeed, been revoked, then we seem to be looking at
> filing another form and paying a user fee to get reinstated. I believe our
> annual gross receipts from the past 4 years falls under $10,000. If so,
> the user fee would be $400. If not, it looks like it would be $850.  More
> on that here:
>
> http://www.irs.gov/Charities-&-Non-Profits/Reinstatement-of-Tax-Exempt-Status-after-Automatic-Revocation
> .
>
> It seems to me that if we want to move forward with granting a
> scholarship, we need to get this in order sooner rather than later. It
> feels hinky (nice word, yes?) to me, otherwise.
>
>
>
> Thank you,
>
> Erin N Chesnutt, MLIS
> Director
> Beauregard Parish Library
>
> 337-463-6217
> echesnut at beau.org
>
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> --
> Jessica Hutchings
> Assistant Professor/Head of Reference
> Frazar Memorial Library
> McNeese State University
>
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