[Lswtalk] FW: LSW meeting agenda

Mon Mar 9 11:45:58 CDT 2015

I will have to send a rep for this discussion.  Greg is having some problems
and I have to go to Houston again on Wednesday.   I will send Danielle
Manuel and Suzanne Young to hear the discussion.  They are the two employees
that assist with Overdrive.  

If I could make a suggestion:   Overdrive discussion as first thing on the
agenda......then they could leave as they do need to do a 'Sam's run" while
in Lake Charles.

Howard,   do you mind once again filling in for me.......I rather be at Lib
SW.......I have now missed two meetings in a row..and I just hate that.

LInda

From: Loretta Gharst [mailto:LGharst at calcasieu.lib.la.us] 
Sent: Friday, March 06, 2015 12:47 PM
To: Dr. Linda Lebert (llebert at pelican.state.lib.la.us)
Subject: LSW meeting agenda

Hi Linda,

I hope you and Greg are doing well.

Gabe and I have some thoughts on the LSW Overdrive Consortia and would like
to request you include some time on the next meeting's agenda to start a
discussion about how the shared collection works and proposing changes.

We don't want it to consume the meeting - hopefully no more than 15-30
minutes.  Our idea is that we send out email before meeting with relevant
information on this topic.  Then plan at next meeting for more discussion
and, if necessary, by the 3rd meeting vote on changes.  

Below is the text of the email we will be sending to LSW members.  Thanks,
Loretta

****************************************************************

Howdy LSW,

At our last meeting there was discussion of adding different content to our
shared OverDrive collection.

Some members were interested, some were not.  This seemed like a good
opportunity to discuss how the LSW Overdrive Consortia shared collection
works. 

This consortia arrangement began in 2010, and we had few collection
development guidelines for the shared Overdrive collection.

When the LSW Overdrive consortia was set up the only guidelines were that
member libraries spend a minimum of  $3,000  annually on ebooks and pay for
the MARC records for the titles they selected.

A lot has changed since 2010 regarding what content is available, how it is
licensed and services provided to our online library patrons.

For example, more publishers allow libraries to purchase content but do so
using a variety of licensing models:

.         One copy/one user

.         Number of checkouts - 26 checkouts (Metered - repurchase?)

.         Time limited checkout - 12 months (Metered - repurchase?)

.         Combination of Number and Time - (24 months or 52 checkouts
whichever comes first)

.         User and time limits - so many checkouts per user within a
specific period of time

.         Unlimited simultaneous user/pay per use

Pretty much our philosophy has been to buy the content our patrons want
regardless of licensing model.

There are advantages and disadvantages to this.  For example: It is a pain
to have to reselect and pay for a title that was previously purchased.
However, it also gives a chance to not repurchase titles that haven't
circulated well (less than 2 circs in a year) and we know that what we are
repurchasing is checking out and will be reevaluated when license is near
expiration again.

CPPL has been doing this purchasing because It would be very difficult (if
possible) to figure out which library system originally purchased the title
with the expiring license. 

CPPL also is very responsive to our end users, purchasing additional copies
to fill holds when demand ratio exceed 3:1 and purchasing most "Recommend to
Library" (RTL) suggestions. 

Again because of the way our consortia is setup it isn't easy to tell which
library's patrons are placing specific holds so CPPL has been purchasing
these. (It is possible in Reports to use "Current waiting list" to view your
library system users with holds and "Recommendations" for quanties by
system.) 

CPPL is like every other library system, we want to do what we want when we
want to do it. 

 However, we would like to propose the following regarding the LSW Overdrive
Consortia digital collection:

.         We do not require a majority vote to add a new format but do
recommend it be discussed at the monthly LSW meeting prior to
implementation. (For example, Calcasieu will be adding movies, which will be
pay per use and will be available for all members).

.         We propose that if a library system wants to purchase content to
share with the rest of the consortia that they do so.  (For example: if 3
members want to purchase Overdrive Periodicals, they can do so and all other
members can share that content.)

.         We would like to propose that members discuss what would be an
equitable increase in the annual minimum funding level and consider
stream-lining  the selection/ordering process. 

o   For example, other consortia use different formula based on circulation,
materials budget, etc. to determine member funding.  

o   Members may have the option of direct selection and ordering or delegate
those tasks.  How this might work is instead of each member selecting and
paying for content directly to Overdrive, pay Calcasieu annual fee to select
and manage the collection. With the understanding that members who want to
do so can still select content using carts which  Calcasieu could then order
for them.  This would reduce workload for other member libraries and allow
CPPL to spend money where it is needed based on patron demand.

2014

Checkouts

		2014 Holds

Allen  

5,107

		Format

Count

Beauregard 

13,496

		Audiobook

7,797

Calcasieu 

122,779

		eBook

39,021

Cameron 

3,333

		Music

1

Evangeline 

6,667

		Video

18

Jeff Davis 

16,080

		Total

46,837

S. St. Landry

884

Vernon 

12,347

180,693

2014 Recommend to Library (RTL) 

	Spent on Holds, Expiring Licenses, RTL

Audiobook

eBook

TOTAL

		AUDIO

EBOOK

TOTAL

Allen

3

66

69

	HOLDS

$5,766

$14,279

$20,045

Beauregard

88

603

691

	METERED

$0

$23,137

$23,137

Calcasieu

691

2108

2799

	RTL

$0

$44,228

$44,228

Cameron

142

63

205

Evangeline

23

4

27

	2014 ORDERS = $260,613.25

Jeff Davis

13

215

228

S. St. Landry

0

21

21

Vernon

26

361

387

986

3441

4427

Loretta  

Loretta Gharst

Associate Librarian

Collection & Computing Services

Calcasieu Parish Public Library

301 W. Claude St.

Lake Charles, LA 70605

Ph. 337-721-7150

Cell 337-515-9724

 <http://calcasieulibrary.org> http://calcasieulibrary.org

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