[Lswtalk] FW: LSW meeting agenda

Wed Mar 11 07:50:00 CDT 2015

Will not be able to attend meeting today

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________________________________
From: lswtalk-bounces at beau.org <lswtalk-bounces at beau.org> on behalf of Dr. Linda Lebert-Corbello <llebert at pelican.state.lib.la.us>
Sent: Monday, March 09, 2015 11:45:58 AM
To: lswtalk at beau.org
Cc: suzanne young; Danielle Dunagan
Subject: [Lswtalk] FW: LSW meeting agenda

I will have to send a rep for this discussion.  Greg is having some problems and I have to go to Houston again on Wednesday.   I will send Danielle Manuel and Suzanne Young to hear the discussion.  They are the two employees that assist with Overdrive.

If I could make a suggestion:   Overdrive discussion as first thing on the agenda…………….then they could leave as they do need to do a ‘Sam’s run” while in Lake Charles.

Howard,   do you mind once again filling in for me……………….I rather be at Lib SW……………….I have now missed two meetings in a row….and I just hate that.

LInda

From: Loretta Gharst [mailto:LGharst at calcasieu.lib.la.us]
Sent: Friday, March 06, 2015 12:47 PM
To: Dr. Linda Lebert (llebert at pelican.state.lib.la.us)
Subject: LSW meeting agenda

Hi Linda,

I hope you and Greg are doing well.

Gabe and I have some thoughts on the LSW Overdrive Consortia and would like to request you include some time on the next meeting’s agenda to start a discussion about how the shared collection works and proposing changes.

We don’t want it to consume the meeting – hopefully no more than 15-30 minutes.  Our idea is that we send out email before meeting with relevant information on this topic.  Then plan at next meeting for more discussion and, if necessary, by the 3rd meeting vote on changes.

Below is the text of the email we will be sending to LSW members.  Thanks, Loretta
****************************************************************
Howdy LSW,

At our last meeting there was discussion of adding different content to our shared OverDrive collection.
Some members were interested, some were not.  This seemed like a good opportunity to discuss how the LSW Overdrive Consortia shared collection works.

This consortia arrangement began in 2010, and we had few collection development guidelines for the shared Overdrive collection.
When the LSW Overdrive consortia was set up the only guidelines were that member libraries spend a minimum of  $3,000  annually on ebooks and pay for the MARC records for the titles they selected.

A lot has changed since 2010 regarding what content is available, how it is licensed and services provided to our online library patrons.

For example, more publishers allow libraries to purchase content but do so using a variety of licensing models:

·         One copy/one user

·         Number of checkouts – 26 checkouts (Metered – repurchase?)

·         Time limited checkout – 12 months (Metered – repurchase?)

·         Combination of Number and Time – (24 months or 52 checkouts whichever comes first)

·         User and time limits – so many checkouts per user within a specific period of time

·         Unlimited simultaneous user/pay per use

Pretty much our philosophy has been to buy the content our patrons want regardless of licensing model.

There are advantages and disadvantages to this.  For example: It is a pain to have to reselect and pay for a title that was previously purchased.  However, it also gives a chance to not repurchase titles that haven’t circulated well (less than 2 circs in a year) and we know that what we are repurchasing is checking out and will be reevaluated when license is near expiration again.

CPPL has been doing this purchasing because It would be very difficult (if possible) to figure out which library system originally purchased the title with the expiring license.

CPPL also is very responsive to our end users, purchasing additional copies to fill holds when demand ratio exceed 3:1 and purchasing most “Recommend to Library” (RTL) suggestions.
Again because of the way our consortia is setup it isn’t easy to tell which library’s patrons are placing specific holds so CPPL has been purchasing these. (It is possible in Reports to use “Current waiting list” to view your library system users with holds and “Recommendations” for quanties by system.)

CPPL is like every other library system, we want to do what we want when we want to do it.
 However, we would like to propose the following regarding the LSW Overdrive Consortia digital collection:

·         We do not require a majority vote to add a new format but do recommend it be discussed at the monthly LSW meeting prior to implementation. (For example, Calcasieu will be adding movies, which will be pay per use and will be available for all members).

·         We propose that if a library system wants to purchase content to share with the rest of the consortia that they do so.  (For example: if 3 members want to purchase Overdrive Periodicals, they can do so and all other members can share that content.)

·         We would like to propose that members discuss what would be an equitable increase in the annual minimum funding level and consider stream-lining  the selection/ordering process.

o   For example, other consortia use different formula based on circulation, materials budget, etc. to determine member funding.

o   Members may have the option of direct selection and ordering or delegate those tasks.  How this might work is instead of each member selecting and paying for content directly to Overdrive, pay Calcasieu annual fee to select and manage the collection. With the understanding that members who want to do so can still select content using carts which  Calcasieu could then order for them.  This would reduce workload for other member libraries and allow CPPL to spend money where it is needed based on patron demand.

2014

Checkouts

2014 Holds

Allen

5,107

Format

Count

Beauregard

13,496

Audiobook

7,797

Calcasieu

122,779

eBook

39,021

Cameron

3,333

Music

1

Evangeline

6,667

Video

18

Jeff Davis

16,080

Total

46,837

S. St. Landry

884

Vernon

12,347

180,693

2014 Recommend to Library (RTL)

Spent on Holds, Expiring Licenses, RTL

Audiobook

eBook

TOTAL

AUDIO

EBOOK

TOTAL

Allen

3

66

69

HOLDS

$5,766

$14,279

$20,045

Beauregard

88

603

691

METERED

$0

$23,137

$23,137

Calcasieu

691

2108

2799

RTL

$0

$44,228

$44,228

Cameron

142

63

205

Evangeline

23

4

27

2014 ORDERS = $260,613.25

Jeff Davis

13

215

228

S. St. Landry

0

21

21

Vernon

26

361

387

986

3441

4427

Loretta

Loretta Gharst
Associate Librarian
Collection & Computing Services

Calcasieu Parish Public Library
301 W. Claude St.
Lake Charles, LA 70605

Ph. 337-721-7150
Cell 337-515-9724
http://calcasieulibrary.org

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